Administrative Assistant
4.
7 Middlebury, IN Middlebury, IN Full-time Full-time $18 - $20 an hour $18 - $20 an hour 7 days ago 7 days ago 7 days ago Town of Middlebury Administration Office Position Description Administrative Assistant POSITION:
Administrative Assistant FLSA:
Non-Exempt REPORTS TO:
Town Manager EFFECTIVE:
August 10, 2023 STATUS:
Permanent Full Time, 40 Hours per week.
Flexible hours between 8:
00 am - 4:
30 PM allowing for flexibility due to emergency situations, training commitments or other scheduled programs.
POSITION
Summary:
Administrative/clerical support position which serves department head and/or elected official in a paraprofessional capacity.
Responsible for handling administrative responsibilities in addition to an advanced level of secretarial work.
ESSENTIAL DUTIES AND
Responsibilities:
Primary duties and responsibilities of an Administrative Assistant include, but are not limited to, the following:
Prepares and compiles all necessary reports and statistical data, as needed.
Monitors and processes claims for the Town Manager.
Assists the Town Manager in budget preparation and ongoing budget reviews.
Makes routine decisions involving the operation of the office and periodic decisions regarding the office in conjunction with the appropriate supervisor or department head/elected official.
May be involved in special projects on a periodic basis.
Performs clerical support to the Town Manager as needed.
Attends and prepares meeting minutes for the various meetings.
Oversees and manages legal advertisements, notices, bid specifications and bid bonds for the Town Manager and maintains bid files/bonds.
Coordinates activities/communications between Council, Redevelopment and Clerk's office.
In conjunction with the Town Manager, identifies department supply/equipment needs and coordinates purchasing.
Receive and process requests for information and complaints relating to Town activities.
Provide fair, consistent and equal treatment to all customers and visitors.
Perform as a Notary Public, providing service to the staff of the Town and the public.
Attend conferences and seminars as necessary.
Perform other duties as assigned by the Town Manager.
EDUCATION AND
Experience:
High school diploma or equivalent required.
Experience in financial management or accounting preferred.
Valid Indiana driver's license required.
KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of accounting procedures and relevant accounting software.
Skilled in data entry and data management.
Working knowledge of Town government and Town activities is necessary to provide accurate information or assistance when requested.
General knowledge of the operation of office equipment (copier, fax, printer, personal computer, telephone, etc.
).
Ability to type on a computer (No minimum words per minute requirement).
Broad knowledge of office software (Word, Excel, PowerPoint, Access, Adobe, etc).
Ability to learn specialized software such as billing, financial or payroll software.
Ability to create organizational processes such as filing systems.
Basic understanding of general mathematical formulas and calculations are essential.
Skill in following oral and written instructions.
Skill in communicating effectively, orally and in writing.
Regular and punctual attendance.
Must be able to establish and maintain effective and cooperative relationships with superiors, fellow employees, vendors and the general public.
Must comply with the Town of Middlebury Employee Handbook.
PHYSICAL ACTIVITY REQUIREMENTS:
Frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
Regularly requires sitting, repetitive motions and frequently speaking or hearing; Work has standard vision requirements; Work has no exposure to environmental conditions; Work is generally in a moderately noisy location (e.
g.
business office, light traffic).
DRUG TEST REQUIRED:
The Town of Middlebury is a Drug Free Workplace.
Therefore, a post offer, pre-employment drug screen is required.
EMPLOYEE SIGNATURE I have read and understand all the above.
I have reviewed the duties and responsibilities for which I am responsible, as well as the minimum requirements of this position, with my supervisor.
I understand that this document does not create an employment contract, and the above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described.
EMPLOYEE _____________________________ DATE __________________ TOWN MANAGER ________________________ DATE __________________ TOWN CLERK ___________________________ DATE __________________ TREASURER Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Administrative Assistant Prepares and compiles all necessary reports and statistical data, as needed.
Monitors and processes claims for the Town Manager.
Assists the Town Manager in budget preparation and ongoing budget reviews.
Makes routine decisions involving the operation of the office and periodic decisions regarding the office in conjunction with the appropriate supervisor or department head/elected official.
May be involved in special projects on a periodic basis.
Performs clerical support to the Town Manager as needed.
Attends and prepares meeting minutes for the various meetings.
Oversees and manages legal advertisements, notices, bid specifications and bid bonds for the Town Manager and maintains bid files/bonds.
Coordinates activities/communications between Council, Redevelopment and Clerk's office.
In conjunction with the Town Manager, identifies department supply/equipment needs and coordinates purchasing.
Receive and process requests for information and complaints relating to Town activities.
Provide fair, consistent and equal treatment to all customers and visitors.
Perform as a Notary Public, providing service to the staff of the Town and the public.
Attend conferences and seminars as necessary.
Perform other duties as assigned by the Town Manager.
High school diploma or equivalent required.
Experience in financial management or accounting preferred.
Valid Indiana driver's license required.
General knowledge of accounting procedures and relevant accounting software.
Skilled in data entry and data management.
Working knowledge of Town government and Town activities is necessary to provide accurate information or assistance when requested.
General knowledge of the operation of office equipment (copier, fax, printer, personal computer, telephone, etc.
).
Ability to type on a computer (No minimum words per minute requirement).
Broad knowledge of office software (Word, Excel, PowerPoint, Access, Adobe, etc).
Ability to learn specialized software such as billing, financial or payroll software.
Ability to create organizational processes such as filing systems.
Basic understanding of general mathematical formulas and calculations are essential.
Skill in following oral and written instructions.
Skill in communicating effectively, orally and in writing.
Regular and punctual attendance.
Must be able to establish and maintain effective and cooperative relationships with superiors, fellow employees, vendors and the general public.
Must comply with the Town of Middlebury Employee Handbook.
Frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
Regularly requires sitting, repetitive motions and frequently speaking or hearing; Work has standard vision requirements; Work has no exposure to environmental conditions; Work is generally in a moderately noisy location (e.
g.
business office, light traffic).
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance 8 hour shift Day shift Monday to Friday Customer service:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Middlebury, IN Middlebury, IN Full-time Full-time $18 - $20 an hour $18 - $20 an hour 7 days ago 7 days ago 7 days ago Town of Middlebury Administration Office Position Description Administrative Assistant POSITION:
Administrative Assistant FLSA:
Non-Exempt REPORTS TO:
Town Manager EFFECTIVE:
August 10, 2023 STATUS:
Permanent Full Time, 40 Hours per week.
Flexible hours between 8:
00 am - 4:
30 PM allowing for flexibility due to emergency situations, training commitments or other scheduled programs.
POSITION
Summary:
Administrative/clerical support position which serves department head and/or elected official in a paraprofessional capacity.
Responsible for handling administrative responsibilities in addition to an advanced level of secretarial work.
ESSENTIAL DUTIES AND
Responsibilities:
Primary duties and responsibilities of an Administrative Assistant include, but are not limited to, the following:
Prepares and compiles all necessary reports and statistical data, as needed.
Monitors and processes claims for the Town Manager.
Assists the Town Manager in budget preparation and ongoing budget reviews.
Makes routine decisions involving the operation of the office and periodic decisions regarding the office in conjunction with the appropriate supervisor or department head/elected official.
May be involved in special projects on a periodic basis.
Performs clerical support to the Town Manager as needed.
Attends and prepares meeting minutes for the various meetings.
Oversees and manages legal advertisements, notices, bid specifications and bid bonds for the Town Manager and maintains bid files/bonds.
Coordinates activities/communications between Council, Redevelopment and Clerk's office.
In conjunction with the Town Manager, identifies department supply/equipment needs and coordinates purchasing.
Receive and process requests for information and complaints relating to Town activities.
Provide fair, consistent and equal treatment to all customers and visitors.
Perform as a Notary Public, providing service to the staff of the Town and the public.
Attend conferences and seminars as necessary.
Perform other duties as assigned by the Town Manager.
EDUCATION AND
Experience:
High school diploma or equivalent required.
Experience in financial management or accounting preferred.
Valid Indiana driver's license required.
KNOWLEDGE, SKILLS AND ABILITIES:
General knowledge of accounting procedures and relevant accounting software.
Skilled in data entry and data management.
Working knowledge of Town government and Town activities is necessary to provide accurate information or assistance when requested.
General knowledge of the operation of office equipment (copier, fax, printer, personal computer, telephone, etc.
).
Ability to type on a computer (No minimum words per minute requirement).
Broad knowledge of office software (Word, Excel, PowerPoint, Access, Adobe, etc).
Ability to learn specialized software such as billing, financial or payroll software.
Ability to create organizational processes such as filing systems.
Basic understanding of general mathematical formulas and calculations are essential.
Skill in following oral and written instructions.
Skill in communicating effectively, orally and in writing.
Regular and punctual attendance.
Must be able to establish and maintain effective and cooperative relationships with superiors, fellow employees, vendors and the general public.
Must comply with the Town of Middlebury Employee Handbook.
PHYSICAL ACTIVITY REQUIREMENTS:
Frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
Regularly requires sitting, repetitive motions and frequently speaking or hearing; Work has standard vision requirements; Work has no exposure to environmental conditions; Work is generally in a moderately noisy location (e.
g.
business office, light traffic).
DRUG TEST REQUIRED:
The Town of Middlebury is a Drug Free Workplace.
Therefore, a post offer, pre-employment drug screen is required.
EMPLOYEE SIGNATURE I have read and understand all the above.
I have reviewed the duties and responsibilities for which I am responsible, as well as the minimum requirements of this position, with my supervisor.
I understand that this document does not create an employment contract, and the above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described.
EMPLOYEE _____________________________ DATE __________________ TOWN MANAGER ________________________ DATE __________________ TOWN CLERK ___________________________ DATE __________________ TREASURER Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Customer service:
1 year (Preferred) Work Location:
In person Administrative Assistant Prepares and compiles all necessary reports and statistical data, as needed.
Monitors and processes claims for the Town Manager.
Assists the Town Manager in budget preparation and ongoing budget reviews.
Makes routine decisions involving the operation of the office and periodic decisions regarding the office in conjunction with the appropriate supervisor or department head/elected official.
May be involved in special projects on a periodic basis.
Performs clerical support to the Town Manager as needed.
Attends and prepares meeting minutes for the various meetings.
Oversees and manages legal advertisements, notices, bid specifications and bid bonds for the Town Manager and maintains bid files/bonds.
Coordinates activities/communications between Council, Redevelopment and Clerk's office.
In conjunction with the Town Manager, identifies department supply/equipment needs and coordinates purchasing.
Receive and process requests for information and complaints relating to Town activities.
Provide fair, consistent and equal treatment to all customers and visitors.
Perform as a Notary Public, providing service to the staff of the Town and the public.
Attend conferences and seminars as necessary.
Perform other duties as assigned by the Town Manager.
High school diploma or equivalent required.
Experience in financial management or accounting preferred.
Valid Indiana driver's license required.
General knowledge of accounting procedures and relevant accounting software.
Skilled in data entry and data management.
Working knowledge of Town government and Town activities is necessary to provide accurate information or assistance when requested.
General knowledge of the operation of office equipment (copier, fax, printer, personal computer, telephone, etc.
).
Ability to type on a computer (No minimum words per minute requirement).
Broad knowledge of office software (Word, Excel, PowerPoint, Access, Adobe, etc).
Ability to learn specialized software such as billing, financial or payroll software.
Ability to create organizational processes such as filing systems.
Basic understanding of general mathematical formulas and calculations are essential.
Skill in following oral and written instructions.
Skill in communicating effectively, orally and in writing.
Regular and punctual attendance.
Must be able to establish and maintain effective and cooperative relationships with superiors, fellow employees, vendors and the general public.
Must comply with the Town of Middlebury Employee Handbook.
Frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
Regularly requires sitting, repetitive motions and frequently speaking or hearing; Work has standard vision requirements; Work has no exposure to environmental conditions; Work is generally in a moderately noisy location (e.
g.
business office, light traffic).
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance 8 hour shift Day shift Monday to Friday Customer service:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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